Data Protection

Privacy Policy & RGPD Compliance

Authoritative data protection protocols established in strict conformity with Regulation (EU) 2016/679 (GDPR) and the amended French Data Protection Act (Loi Informatique et Libertés).

European RGPD Compliant CNIL Registered Standards Zero Commercial Trackers Zero Data Reselling

Association Rencontres en Séronais treats personal privacy as a fundamental civic right, processing contact details exclusively for event safety, volunteer coordination, and statutory association communication. We employ zero commercial tracking cookies, execute zero data profiling, and will never sell, rent, or transfer user information to commercial advertisers or third-party corporate entities.

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Statutory Non-Profit & Privacy Safeguard

All services and public interest activities of Association Rencontres en Séronais are 100% non-profit, non-commercial, and dedicated exclusively to serving the public interest. We operate with zero advertising partnerships and zero monetization of user data. Our operational expenses are covered through public subsidies and community contributions.

"All membership fees and dues are fully reinvested in the association's public interest missions."

1. Identity of the Data Controller (Responsable du Traitement)

The data controller responsible for personal data processed through this website and during association events is ASSOCIATION RENCONTRES EN SERONAIS (Association Loi 1901), registered under RNA W091001335 and SIREN 453427841, located at:

Address: COTES, 09240 LA BASTIDE-DE-SEROU, France
Email: [email protected]
Telephone: +33 4 48 48 74 10
Designated Privacy Officer: Claire Delmas, General Secretary

2. Categories of Data Collected & Strict Minimization

In strict compliance with the data minimization principle (Article 5.1.c of the GDPR), Association Rencontres en Séronais collects only the minimum personal data strictly necessary to fulfill our public interest missions:

  • Contact Inquiries: Full name, email address, optional telephone number, message category, and message contents submitted through our civic contact form.
  • Volunteer Registrations: Full name, residency commune, preferred availability, emergency contact details, and relevant first-aid qualifications.
  • Event Safety Logistics: Emergency contact telephone numbers for participants attending high-elevation trail rallies or youth clinics.

3. Legal Bases & Legitimate Purposes of Processing

All personal data processing is grounded upon defined legal bases established under Article 6 of the GDPR:

  • Consent (Art. 6.1.a): Freely given when submitting a contact request or volunteer inquiry.
  • Statutory & Contractual Necessity (Art. 6.1.b): Managing association memberships, assembly participation rosters, and insurance filings under French law.
  • Vital Interests (Art. 6.1.d): Transmitting emergency medical information to rescue services (SAMU/Pompiers) in the event of an accident during field activities.

4. Strict Absence of Third-Party Trackers & Commercial Cookies

Unlike commercial websites, rencontresenseronais.com deploys zero advertising tracking cookies, zero behavioral profiling beacons, and zero third-party marketing pixels (such as Google DoubleClick, Meta Pixel, or commercial ad networks). We utilize only strictly necessary session cookies required for technical navigation and CSRF security verification, which are exempt from prior consent under CNIL guidelines.

5. Data Retention Schedules

Data is retained only for as long as necessary to achieve the specific purposes for which it was gathered:

  • General Inquiries: Deleted or anonymized within twelve (12) months of resolution.
  • Volunteer & Member Records: Maintained for the duration of active association engagement, plus three (3) years following cessation of activity for civil liability purposes.
  • Statutory Accounting Records: Financial ledgers and grant acquittals are preserved for ten (10) years in compliance with French Commercial and Non-Profit Accounting Codes.

6. Exercise of Your Statutory Rights Under the GDPR

In accordance with Articles 15 through 22 of the GDPR, you hold permanent statutory rights regarding your personal information:

  • Right of Access & Portability: Request a complete copy of all data held concerning your identity in a structured format.
  • Right to Rectification: Request prompt correction of inaccurate or incomplete personal details.
  • Right to Erasure ("Right to be Forgotten"): Request total deletion of your personal records where no overriding statutory obligation mandates retention.
  • Right to Object & Restrict Processing: Withdraw consent or object to specific processing workflows at any time.

To exercise any of these rights, simply email our designated officer at [email protected] or write to our postal address. We will acknowledge and satisfy your request free of charge within thirty (30) days.

If you consider that our processing of your personal data infringes applicable data protection legislation, you hold the legal right to lodge a formal complaint with the French supervisory authority: Commission Nationale de l'Informatique et des Libertés (CNIL), 3 Place de Fontenoy, 75007 Paris (www.cnil.fr).